What Is the Vietnam Immigration Declaration?
The Vietnam Immigration Declaration is an online pre-arrival form that allows travelers to submit their personal information, passport details, flight information, and accommodation details before entering Vietnam. Once the declaration is successfully completed, the system will generate a confirmation number or QR code that travelers may be asked to present at immigration checkpoints upon arrival.
Completing the declaration in advance enables immigration authorities to verify traveler information more efficiently while helping passengers move through immigration procedures more quickly at the airport.
If you are a foreign traveler or belong to a category of passengers required to complete the declaration, it is recommended that you submit the form before your departure date to avoid delays or complications upon arrival in Vietnam.
What Should You Prepare Before Completing the Declaration?
Having all required information ready beforehand makes the process much faster and reduces the chance of errors. Prepare the following documents and information:
- A valid passport
- A valid visa or eVisa (if applicable)
- Flight details
- Your first accommodation address in Vietnam
- Email address
- Contact phone number
- A photo or scanned copy of your passport information page (if requested by the system)
Most importantly, every detail you enter must exactly match your passport. Even a small discrepancy in your name, date of birth, or passport number may require you to correct or resubmit your declaration.
Step-by-Step Guide to Completing the Vietnam Immigration Declaration
Step 1. Access the Online Declaration System
Visit the official Vietnam immigration declaration website provided by the immigration authorities.
On the homepage:
Select your preferred language → Choose "Create and Submit Pre-arrival information" → Enter the CAPTCHA verification code → Select your nationality → Click "Next".
Whenever possible, complete the declaration using a computer or a mobile device with a stable internet connection to avoid interruptions while entering your information.
Step 2. Enter Your Personal Information
This is the most important section of the declaration.
- Typical information includes: Full name, Date of birth, Gender, Nationality, Phone number, Email address
- When entering your full name, copy it exactly as it appears on your passport. Do not abbreviate your name or change the order of your given names and surname.
Step 3. Enter Your Visa Information
- Depending on your travel status, you may be required to provide: Visa type, Visa number, Date of issue, Expiration date, Issuing authority
- If you are traveling with an eVisa, ensure that all information matches the details shown on your approved eVisa document.
- If you are eligible for visa exemption, simply follow the instructions provided by the system.
After completing this section, carefully review the information before proceeding to the Trip Information page.
Step 4. Enter Your Travel Information
Next, provide details about your journey.
This usually includes:
- Flight number
- Expected arrival date
- Port of entry
- First accommodation address in Vietnam
Your accommodation should include the full hotel name, address, or your intended place of stay.
Step 5. Review All Information Carefully
Before submitting the declaration, spend a few minutes reviewing every detail, including:
- Full name
- Passport number
- Date of birth
- Nationality
- Visa information
- Flight information
- Accommodation address
If you notice any errors, correct them before confirming your submission.
Step 6. Submit the Declaration and Save Your Confirmation
After clicking "Review & Submit", the system will generate a confirmation number or QR code. A confirmation file will also be sent to the email address you provided.
It is recommended that you:
- Check both your inbox and spam folder.
- Download the confirmation file to your phone or computer.
- Save a screenshot of the QR code for quick access.
- Print a paper copy as a backup in case your phone battery runs out or you lose internet access.
Keeping both the confirmation file and QR code readily available will make it easier if immigration officers request them during the arrival process.
Common Mistakes When Completing the Vietnam Immigration Declaration
Incorrect Full Name
This is the most common mistake. It often happens when travelers omit their middle name, change the order of their names, or fail to copy the information exactly as shown in their passport. Always compare your declaration directly with your passport before submitting it.
Incorrect Passport Number
Entering even one incorrect letter or digit may prevent your information from matching immigration records. Double-check every character before submitting your declaration.
Unable to Upload Passport Photo
- Common reasons include:
- The image file is too large.
- The photo is blurry.
- The file format is unsupported.
- Your internet connection is unstable.
Try taking a clearer photo or compressing the image before uploading it again.
Confirmation Not Received
If you do not receive a confirmation:
- Verify that your declaration was successfully submitted.
- Check your email inbox and spam folder.
- Search using your application reference number if the system provides this feature.
Avoid submitting multiple identical declarations until you determine the cause of the issue.
Incorrect Visa Information
- Entering the wrong visa number or expiration date may result in longer processing times during immigration inspection.
- Always refer directly to your visa or eVisa when entering these details.
Important Tips for a Smooth Immigration Process
- To make your arrival in Vietnam as smooth as possible, keep these recommendations in mind:
- Complete your declaration before your flight instead of waiting until you reach the airport.
- Ensure all information matches your passport and visa.
- Save your confirmation number or QR code on your mobile device.
- Have your passport and supporting documents readily available when approaching immigration control.
- If you discover an error after submission, check whether the system allows corrections or requires you to submit a new declaration.
Frequently Asked Questions
Can I complete the declaration on my phone?
Yes. Most immigration declaration systems are fully compatible with smartphones and tablets.
Do I need to print the QR code?
In many cases, presenting the QR code on your mobile phone is sufficient. However, carrying a printed copy is recommended as a backup in case your phone battery dies or you experience technical issues.
Can I submit the declaration for a family member?
If the system allows it, you may complete the declaration on behalf of another traveler. Each passenger must have a separate declaration.
Can I correct mistakes after submitting the declaration?
This depends on the features provided by the online system. Some declarations can be edited before arrival, while others require you to submit a new application.
How far in advance should I complete the declaration?
It is recommended that you complete the declaration at least 72 hours before departure to allow enough time to review your information and make corrections if necessary.
Final Thoughts
The Vietnam Immigration Declaration is an important pre-arrival requirement that helps make immigration procedures faster and more efficient.
With your passport, visa (if required), flight details, and accommodation information prepared in advance, the online declaration can usually be completed in just a few minutes.
Before traveling, take a moment to verify every detail, save your confirmation number or QR code securely, and stay informed of the latest announcements from Vietnam's immigration authorities and your airline to ensure a smooth arrival experience.
